Our Privacy Policy

Summary

If you only read the International Association of Writers website, no more information is collected than is typically collected in server logs by web sites in general.

If you subscribe to one of our mailing lists, we will send you mail appropriate for the list to which you subscribed. In addition, we may send you e-mail of a more general International Association of Writers -related nature. We will not knowingly give, rent, or sell your e-mail address to any third party without your explicit permission.

if you join the International Association of Writers, you will have the opportunity to contribute material specifically intended for display on the International Association of Writers website, some of it for viewing by the public, some for viewing only by other members, and some for viewing by third parties such as literary agents, publishers, editors, and other professionals working with the International Association of Writers. We will state clearly the intended audience (members-only, public, or other) of such materials prior to your submission. We will only display your contact information (including, but not limited to e-mail address, telephone number, fax number, home or business address, etc.) if you choose to make it viewable. However, any material you choose to include in the body of a posting to the website, including personal information, will be viewable.

Contributions to the International Association of Writers website

Simply visiting the web site does not expose your identity publicly (but see private logging below).

When you contribute material for display on the International Association of Writers website, some of it may be for viewing by the public, some for viewing only by other members, and some for viewing by third parties such as literary agents, publishers, editors, and other professionals working with the International Association of Writers. We will state clearly the intended audience (members-only, public, or other) of such materials prior to your submission. We will only display your contact information (including, but not limited to e-mail address, telephone number, fax number, home or business address, etc.), which we gather separately from the contributed material itself, if you choose to make it viewable. However, any material you choose to include in the body of contributed material, including personal information, will be viewable.

Cookies

Our website will set a temporary session cookie (PHPSESSID) whenever you visit the site. If you do not intend to ever log in, you may deny this cookie, but you cannot log in without it. It will be deleted when you close your browser session.

More cookies may be set when you log in, to avoid typing in your user name (or optionally password) on your next visit. These last up to 30 days. You may clear these cookies after use if you are using a public machine and don't wish to expose your username to future users of the machine. (If so, clear the browser cache as well.)

Passwords

All users are encouraged to select strong passwords and to never share them. No one shall knowingly expose their password to another person either directly or indirectly.

Private logging

Every time you visit a web page, you send a lot of information to the web server. Most web servers routinely maintain access logs with a portion of this information, which can be used to get an overall picture of what pages are popular, what other sites link to this one, and what web browsers people are using. It is not the intention of the International Association of Writers to use this information to keep track of legitimate users.

These logs are used to produce the site statistics pages; the raw log data is not made public, and is normally discarded after about two weeks.

Log data may be examined by developers in the course of solving technical problems. IP addresses of users, derived either from those logs or from records in the database may be used if necessary to investigate abuse of the International Association of Writers website.

Policy on release of data derived from page logs

It is the policy of the International Association of Writers that personally identifiable data about a user of the website collected in the server logs, or through records in the database, may be released in the following situations:

In response to a valid subpoena or other compulsory request from law enforcement
With permission of the affected user
Where the user has been vandalising material on the website or persistently behaving in a disruptive way, data may be released to assist in the targeting of IP blocks, or to assist in the formulation of a complaint to relevant Internet Service Providers
Where it is reasonably necessary to protect the rights, property or safety of the International Association of Writers, its users or the public.

International Assocation of Writers policy does not permit public distribution of such information under any circumstances, except as described above.

Sharing information with third parties

The International Association of Writers will not sell or share private information, such as email addresses, with third parties, unless you agree to release this information, or it is required by law to release the information. When required by law to release such information, the International Association of Writers will notify, when possible, members whose personally identifiable data has been sought through, or produced as a result of, civil or criminal legal process, except when such notification is forbidden by state or federal law in the United States of America.

Security of information

The International Association of Writers makes no guarantee against unauthorized access to any information you provide. This information may be available to anyone with access to the servers.

E-mail addresses

Your e-mail address will not be revealed to others unless you specifically permit it. We will not knowingly give, rent, or sell your e-mail address to any third party without your explicit permission.

For Members Only